Fall18 Semester
Please read all of this information carefully. This process applies to B.Sc. students only. Students in other degree programs should contact a Program Counsellor from their degree [1] for instructions.
Do not write a final exam unless you are confident that you are medically/psychologically fit to do so. Once an exam has been written, there are very limited options in terms of academic consideration (none of which are guaranteed).
A Deferred Privilege most commonly refers to a Deferred Final Exam, but may also be a Deferred Condition. A Deferred Condition usually indicates a situation where the missed work is a final assignment or final paper, for example - usually something other than a regularly scheduled final exam. If a Deferred Condition is granted, students will be instructed to contact their Professors to make arrangements for completion. If a Deferred Final Exam is granted, the exam will then be written according to a deferred schedule set by the Registrar's Office.
If you are unable to write an exam, please visit a health care provider (such as Student Health Services, [2] Counselling Services [3], family doctor, walk-in clinic, nurse, therapist, counsellor, naturopath, chiropractor, dentist, etc.) and obtain supporting documentation. When you are well enough to return to campus, please bring the original copy to the B.Sc. Academic Counselling Centre (Summerlee Science Complex, 1329) and complete a Deferred Privilege Request Form to apply for a Deferred Final Exam or Deferred Condition.
Please do not come to the Academic Counselling Centre while still ill. It is important that your documentation cover the date the exam was scheduled to be written or the final assignment due.
If you are unable to come to campus in person, then you may download and complete a fillable PDF of the Deferred Privilege Request Form [4], and submit - along with your documentation - to the B.Sc. Academic Counselling Centre via email (please use only the following email address to submit: bscdef@uoguelph.ca [5]) or fax (to 519-767-2044). If submitting via email, you must use your U of G address (@uoguelph.ca) in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number. It is important that you retain the original copy of your documentation for your records, as we may request the original copy be submitted at a later date.
Please contact your Program Counsellor [6] for questions, or if you experience any difficulties submitting the form or documentation.
Requests for Deferred Final Exams/Conditions for Fall 18 must be submitted no later than five business days after the missed exam/assignment. For some students, this would mean that the lastest possible deadline for submission would be December 21, 2018. If for any reason you are unable to meet the five business day deadline, please contact your Program Counsellor [6] immediately to discuss.
All requests will be reviewed by the B.Sc. Academic Review Committee in early January 2019. If approved by the Academic Review Committee, Deferred Final Exams will be written during the University's official deferred exam period (which is February 4 to 8, 2019). As long as your documentation is in order (ie: clearly confirms illness on the date in question), you should not anticipate any problems with your request.
If you have other valid psychological or compassionate grounds for missing a Final Exam or Assignment, please also follow the above instructions. Documentation will be necessary to verify your circumstances - the type of documentation required will depend upon the individual situation (for example, an obituary or funeral notice). If you are unsure if you are eligible for a Deferred Final Exam or Deferred Condition, then contact your Program Counsellor [6].
** If you have applied to graduate at February 2019 Convocation, please note that graduation will be delayed unless you can make arrangements directly with the Course Instructor to complete the Deferred Final Exam or Deferred Condition and have it graded before the clearance for graduation deadline (January 18, 2019). Please contact your Program Counsellor immediately for questions. **
Many students contact the B.Sc. Academic Counselling Centre asking how they will know if their request for Deferred Privileges has been officially granted. Details are given below regarding how to check in WebAdvisor. For students who submitted their application and documentation in person - this same information was provided (on the pink sheet) when you completed the Deferred Privilege Request Form.
Once grades are released on WebAdvisor, “INC” will initially appear instead of a grade for any course that a final exam/assignment has not been completed. It will remain as "INC" until your your request has been reviewed. After the Academic Review Committee has reviewed deferral requests (in early January), “DEF” will replace “INC” if academic consideration has been granted. If you see the "DEF" posted instead of a numerical grade, your request has been approved.
If you are granted a Deferred Exam, you will also receive an email to your U of G email account - from the Registrar's Office - at least one week prior to the exam period, to confirm and advise you to check WebAdvisor for the day and time of the deferred exam.
The Deferred Exam period is February 4 to 8, 2019.
It is your responsibility to check your deferred exam schedule on WebAdvisor.
If you are granted a Deferred Condition (for example, a deferred final paper or assignment), you will receive an email to your U of G email account from the Registrar’s Office, with instructions to contact your instructor to establish the terms of the deferred condition.
The final deadline to complete a Deferred Condition is February 8, 2019.
Note: If you have any questions or conflicts, please contact your Program Counsellor.
** Please be aware that if you have applied to graduate, and are granted a Deferred Privilege, this will result in your graduation being delayed. **
The Registrar's Office will set the Deferred Exam Schedule [7] with dates and times that the exams will be completed.
If your request for a Deferred Privilege is not approved, the "INC" will be replaced with a final grade calculated using a grade of zero on the Final Exam or Assignment.
