Fall 20 Deferred Privileges - Extensions

This section of the page posted on January 28, 2021

Fall 20 Deferred Final Exams will be written February 8 to 12, 2021. Fall 20 Deferred Conditions are due no later than February 12, 2021. B.Sc. students who are ill, or have other valid grounds to request an extension on a Deferred Final Exam or Deferred Condition, must contact our office no later than five business days after the missed deferral deadline.

Students should complete the F20 Deferred Privilege Request (Extension) [1] form, and include a written explanation of the reason for the extension. Documentation will not be required for Fall 20 deferred extensions. All Fall 20 Extension requests should be emailed directly to bscdef@uoguelph.ca [2].

Fall 20 Semester

Please read all of this information carefully. This process applies to B.Sc. students only. Students in other degree programs should contact a Program Counsellor from their degree [3] for instructions.

Do not write a final exam or complete a final course requirement unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration, none of which are guaranteed.

A Deferred Privilege most commonly refers to a Deferred Final Exam, but may also be a Deferred Condition. A Deferred Final Exam applies when a  final exam scheduled by the Registrar's Office [4] was missed. A Deferred Condition applies to situations where the missed work is some other type of final requirement, such as a final assignment, final paper or take-home exam. When a Deferred Condition is granted, students will be instructed to contact their Professors to make the necessary arrangements for completion, once the deferral has been approved. If a Deferred Final Exam is granted, the exam will then be written according to a deferred schedule set by the Registrar's Office.

If you are unable to write an exam for medical or psychological reasons, please submit your completed Fall 20 Deferred Privilege Request [5] form, along with an explanation of your circumstances to the B.Sc. Academic Counselling Centre via email (use only the following email address to submit: bscdef@uoguelph.ca [2]). Documentation from a health care provider (such as Student Health Services, Counselling Services, family doctor, walk-in clinic, nurse, therapist, counsellor, naturopath, chiropractor, dentist, etc.) can be submitted with your request if available, but supporting documentation will not be required for the Fall 2020 semester. If you have been unable to complete multiple final assessments due to illness, it is recommended that you contact a health care provider. You must use your U of G address (@uoguelph.ca) in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number.

If you have other valid compassionate grounds for missing a Final Exam or Assignment, please follow the same instructions as outlined above. If you are unsure if you are eligible for a Deferred Final Exam or Deferred Condition, then contact the B.Sc. Academic Counselling Centre [6].

Requests for Deferred Final Exams/Conditions for Fall 20 must be submitted no later than five business days after the missed exam/assignment.  Due to the University holiday period, the latest possible submission date for some courses would be January 6, 2021. If for any reason you are unable to meet the five business day deadline, please contact the B.Sc. Academic Counselling Centre [6] immediately to discuss.

All requests will be reviewed by the B.Sc. Academic Review Committee in early January 2021. Once approved by the Academic Review Committee, Deferred Final Exams will be written during the University's official deferred exam period (which is February 8 to 12, 2021). Deferred Conditions will normally be due no later than February 12, 2021 unless other arrangements have been made with the Course Instructor.

** If you have applied to graduate in February 2021, please note that graduation will be delayed unless you can make arrangements directly with the Course Instructor to complete the Deferred Final Exam or Deferred Condition and have it graded before the clearance for graduation deadline (January 22, 2021). Please contact your Program Counsellor immediately for questions. **

Many students contact the B.Sc. Academic Counselling Centre asking how they will know if their request for Deferred Privileges has been officially granted. Details are given below regarding how to check in WebAdvisor.

Once grades are released on WebAdvisor, “INC” will initially appear instead of a grade for any course that a final exam/assignment has not been completed.  It will remain as "INC" until your request has been reviewed. After the Academic Review Committee has reviewed deferral requests (in early January), “DEF” will replace “INC” if academic consideration has been granted. If you see the "DEF" posted instead of a numerical grade, your request has been approved.

If you are granted a Deferred Final Exam, you will also receive an email to your U of G email account - from the Registrar's Office - at least one week prior to the exam period, to confirm and advise you to check WebAdvisor for the day and time of the deferred exam.

The Deferred Exam period is February 8 to 12, 2021.

It is your responsibility to check your deferred exam schedule in WebAdvisor.

If you are granted a Deferred Condition (for example, a deferred final paper or assignment), you will receive an email to your U of G email account from the Registrar’s Office, with instructions to contact your Course Instructor to establish the terms of the deferred condition.

The final deadline to complete a Deferred Condition is February 12, 2021.

Note: If you have any questions or conflicts, please contact your Program Counsellor.

** Please be aware that if you have applied to graduate, and are granted a Deferred Privilege, this will result in your graduation being delayed. **

The Registrar's Office will set the Deferred Exam Schedule [7] with dates and times that the exams will be completed.

If your request for a Deferred Privilege is not approved, the "INC" will be replaced with a final grade calculated using a grade of zero on the Final Exam or Assignment.