Deferred Assessments

Summer 23 Extensions

posted September 28, 2023

Summer 23 Deferred Final Exams will be written October 16 to 20, 2023. B.Sc. students who are ill, or have other valid grounds to request an extension on a Deferred Final Exam or Deferred Condition, must apply to our office within 5 business days of the missed deferred deadline. Documentation from a health care provider (such as Student Health Services, Counselling Services, family doctor, walk-in clinic, nurse, nurse practitioner, therapist, counsellor, naturopath, chiropractor, dentist, etc.) will normally be required for an extension to be approved (students may consult with the B.Sc. Academic Counselling Centre, if needed).

Please complete the S23 Deferred Privilege Request (Extension) form and submit, along with your supporting documentation, to bscdef@uoguelph.ca. A reminder that all Deferred Assessments from the Summer 23 semester must be completed during the Fall 23 semester, or future course registrations will be prevented. Please note that there are only a limited number of extension dates available (all extension dates are in November 2023).

Do not write a Deferred Final Exam or complete a Deferred Condition unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration, none of which are guaranteed or likely.

Summer 23

Posted June 26, 2023.

Please read all of this information carefully. This process applies to B.Sc. students only. Students in other degree programs should contact a Program Counsellor from their degree for instructions.

Do not write a final exam or complete a final course requirement unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration, none of which are guaranteed.

A Deferred Assessment (previously referred to as a Deferred Privilege) most commonly refers to a Deferred Final Exam, but may also be a Deferred Condition. A Deferred Final Exam applies when a final exam scheduled by the Registrar's Office was missed. A Deferred Condition applies to situations where the missed work is some other type of final course requirement, such as a final assignment, final paper or take-home final exam. When a Deferred Condition is granted, students will be instructed to contact their course Instructors to make the necessary arrangements for completion, once the deferral has been approved. If a Deferred Final Exam is granted, the exam will then be written according to a deferred schedule set by the Registrar's Office.

If you are unable to write a final exam or complete a final assignment for medical, psychological or compassionate reasons, please submit a completed S23 Deferred Assessment Request form, including an explanation of your circumstances, to the B.Sc. Academic Counselling Centre via email (use only the following email address to submit: bscdef@uoguelph.ca). Please attach the completed form directly to your email message, not via OneDrive. Be sure to use your U of G address (@uoguelph.ca), in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number.

Documentation will **not** be required for Summer 23 Deferred Assessments. Students are welcome to submit documentation from a health care provider (such as Student Health Services, Counselling Services, family doctor, walk-in clinic, nurse, therapist, counsellor, naturopath, chiropractor, dentist, etc.) if they wish to do so, but it is not necessary this semester. If you are unsure if you are eligible for a Deferred Final Exam or Deferred Condition, then please contact the B.Sc. Academic Counselling Centre.

Requests for Deferred Final Exams/Conditions for Summer 23 must be submitted no later than five business days after the missed final exam or deadline for a final assignment. For 12-week Summer Semester courses, this would mean that the latest possible deadline for submission would be August 23, 2023. For 6-week Summer Session courses, the latest deadline would be July 10, 2023. If for any reason you are unable to meet the five business day deadline, please contact the B.Sc. Academic Counselling Centre immediately to discuss.

All requests will be reviewed by the B.Sc. Academic Review Committee in late August 2023. Once approved by the Academic Review Committee, Deferred Final Exams will be written during the University's official deferred exam period (which is October 16 to 20, 2023). Deferred Conditions will normally be due no later than October 20, 2023 unless other arrangements have been made with the course Instructor. As long as your request is in order (ie: there are circumstances beyond your control on the date in question), you should not anticipate any problems with your request being approved.

** If you have applied to graduate at October 2023 Convocation, please note that graduation will be delayed unless you can make arrangements directly with the course Instructor to complete the Deferred Final Exam or Deferred Condition and have it graded before the clearance for graduation deadline (September 15, 2023). Please contact your Program Counsellor immediately for questions. **

Many students contact the B.Sc. Academic Counselling Centre asking how they will know if their request for Deferred Assessments has been officially granted. Details are given below regarding how to check in WebAdvisor.

Once grades are released on WebAdvisor, “INC” will initially appear instead of a grade for any course that a final exam/final assignment has not been completed. It will remain as "INC" until your request has been reviewed. After the Academic Review Committee has reviewed deferral requests (in late August), “DEF” will replace “INC” if the deferral has been granted. If you see the "DEF" posted instead of a numerical grade, your request has been approved.

If you are granted a Deferred Final Exam, you will also receive an email to your U of G email account - from the Registrar's Office - at least one week prior to the exam period, to confirm and advise you to check WebAdvisor for the day and time of the deferred exam.

The Deferred Exam period is October 16 to 20, 2023.

It is your responsibility to check your deferred exam schedule in WebAdvisor.

If you are granted a Deferred Condition (for example, a deferred final paper or final assignment), you will receive an email to your U of G email account from the Registrar’s Office, with instructions to contact your Course Instructor to establish the terms of the Deferred Condition (ie: confirm work to be completed, method of submission, etc.).

A Deferred Condition must normally completed by the end of the deferred examination schedule, which would be October 20, 2023.

Note: If you have any questions or course conflicts, please contact your Program Counsellor.

** Please be aware that if you have applied to graduate, and are granted a Deferred Privilege, this will result in your graduation being delayed. **

The Registrar's Office will set the Deferred Exam Schedule with dates and times that the exams will be completed, when the time comes.

If your request for a Deferred Assessment is not approved, the "INC" will be replaced with a final grade calculated using a grade of zero on the final exam or final assignment.