Winter 21 Extensions
Posted June 3, 2021
Winter 21 Deferred Final Exams will be written June 14 to 18, 2021. B.Sc. students who are ill, or have other valid grounds to request an extension on a Deferred Final Exam or Deferred Condition, must contact our office within 5 business days of the missed deferred. Documentation from a health care provider (such as Student Health Services, Counselling Services, family doctor, walk-in clinic, nurse, therapist, counsellor, naturopath, chiropractor, dentist, etc.) will normally be required for an extension to be approved (students may consult with the B.Sc. Academic Counselling Centre, if needed). Please complete the W21 Deferred Privilege Request (Extension) form and submit, along with your supporting documentation, to firstname.lastname@example.org. A reminder that Deferred Privileges from the Winter 21 semester must be completed during the Summer 21 semester, or future course registrations will be prevented.
Do not write a Deferred Final Exam or complete a final course requirement unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration.
This section of the page posted June 15, 2021.
Please read all of this information carefully. This process applies to B.Sc. students only. Students in other degree programs should contact a Program Counsellor from their degree for instructions.
Do not write a final exam or complete a final course requirement unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration, none of which are guaranteed.
A Deferred Privilege most commonly refers to a Deferred Final Exam, but may also be a Deferred Condition. A Deferred Final Exam applies when a final exam scheduled by the Registrar's Office was missed. A Deferred Condition applies to situations where the missed work is some other type of final course requirement, such as a final assignment, final paper or take-home final exam. When a Deferred Condition is granted, students will be instructed to contact their course Instructors to make the necessary arrangements for completion, once the deferral has been approved. If a Deferred Final Exam is granted, the exam will then be written according to a deferred schedule set by the Registrar's Office.
If you are unable to write a final exam for medical or psychological reasons, please obtain supporting documentation from a health care provider (such as Student Health Services, Counselling Services, family doctor, walk-in clinic, nurse, therapist, counsellor, naturopath, chiropractor, dentist, etc.). Please submit your documentation, along with a completed Summer 21 Deferred Privilege Request form to the B.Sc. Academic Counselling Centre via email (use only the following email address to submit: email@example.com). You must use your U of G address (@uoguelph.ca) in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number.
If you have other valid compassionate grounds for missing a final exam or final assignment, please also follow the same instructions. Documentation will be necessary to verify your circumstances - the type of documentation required will depend upon the individual situation (for example, an obituary or funeral notice). If you are unsure if you are eligible for a Deferred Final Exam or Deferred Condition, then please contact the B.Sc. Academic Counselling Centre.
Requests for Deferred Final Exams/Conditions for Summer 21 must be submitted no later than five business days after the missed final exam or deadline for a final assignment. For 12-week Summer Semester courses, this would mean that the lastest possible deadline for submission would be August 27, 2021. For 6-week Summer Session courses, the latest deadline would be July 9, 2021. If for any reason you are unable to meet the five business day deadline, please contact the B.Sc. Academic Counselling Centre immediately to discuss.
All requests (including for 6-week courses) will be reviewed by the B.Sc. Academic Review Committee in late August 2021. Once approved by the Academic Review Committee, Deferred Final Exams will be written during the University's official deferred exam period (which is October 18 to 22, 2021). Deferred Conditions will normally be due no later than October 22, 2021 unless other arrangements have been made with the course Instructor. As long as your documentation is in order (ie: clearly confirms illness or circumstances beyond your control on the date in question), you should not anticipate any problems with your request.
** If you have applied to graduate in October 2021, please note that graduation will be delayed unless you can make arrangements directly with the course Instructor to complete the Deferred Final Exam or Deferred Condition and have it graded before the clearance for graduation deadline (September 17, 2021). Please contact your Program Counsellor immediately for questions. **
Many students contact the B.Sc. Academic Counselling Centre asking how they will know if their request for Deferred Privileges has been officially granted. Details are given below regarding how to check in WebAdvisor.
Once grades are released on WebAdvisor, “INC” will initially appear instead of a grade for any course that a final exam/final assignment has not been completed. It will remain as "INC" until your request has been reviewed. After the Academic Review Committee has reviewed deferral requests (in late August), “DEF” will replace “INC” if the deferral has been granted. If you see the "DEF" posted instead of a numerical grade, your request has been approved.
If you are granted a Deferred Final Exam, you will also receive an email to your U of G email account - from the Registrar's Office - at least one week prior to the exam period, to confirm and advise you to check WebAdvisor for the day and time of the deferred exam.
The Deferred Exam period is October 18 to 22, 2021.
It is your responsibility to check your deferred exam schedule in WebAdvisor.
If you are granted a Deferred Condition (for example, a deferred final paper or final assignment), you will receive an email to your U of G email account from the Registrar’s Office, with instructions to contact your Course Instructor to establish the terms of the Deferred Condition (ie: confirm work to be completed, method of submission, etc.).
A Deferred Condition must normally completed by the end of the deferred examination schedule, which would be October 22, 2021.
Note: If you have any questions or course conflicts, please contact your Program Counsellor.
** Please be aware that if you have applied to graduate, and are granted a Deferred Privilege, this will result in your graduation being delayed. **
The Registrar's Office will set the Deferred Exam Schedule with dates and times that the exams will be completed, when the time comes.
If your request for a Deferred Privilege is not approved, the "INC" will be replaced with a final grade calculated using a grade of zero on the final exam or final assignment.