Winter 20 Semester
The rapidly-changing COVID-19 situation has resulted in some changes to our usual process for requesting Deferred Privileges. Specific dates provided below are subject to change as the situation continues to develop. Page last updated March 30, 2020.
Please read all of this information carefully. This process applies to B.Sc. students only. Students in other degree programs should contact a Program Counsellor from their degree for instructions.
Do not write a final exam or complete a final course requirement unless you are confident that you are fit and able to do so. Otherwise, only very limited options exist for academic consideration.
A Deferred Privilege most commonly refers to a Deferred Final Exam, but may also be a Deferred Condition. A Deferred Final Exam applies when a final exam scheduled by the Registrar's Office was missed. A Deferred Condition applies to situations where the missed work is some other type of final requirement, such as a final assignment, final paper or take-home exam. When a Deferred Condition is granted, students will be instructed to contact their Professors to make the necessary arrangements for completion, once the deferral has been approved. If a Deferred Final Exam is granted, the exam will then be written according to a deferred schedule set by the Registrar's Office.
Students who are unable to write a final exam or complete any final requirement due to COVID-19 related circumstances (including illness to yourself or a family member, lack of access to required technology, or other COVID-19 related disruption) may complete the Deferred Privilege Request Form, and check the COVID-19 declaration on the form. No additional documentation will be required to apply for a W20 Deferred Privilege. Please submit the completed request form to the B.Sc. Academic Counselling Centre via email (please use only the following email address to submit: email@example.com). You must use your U of G address (@uoguelph.ca) in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number.
If your circumstances are not related to COVID-19, then please provide a brief (maximum 75 words) description of your medical, psychological or compassionate circumstances in the appropriate section on the the Deferred Privilege Request Form. No documentation will be required to apply for a W20 Deferred Privilege. Students should not anticipate any problems with their request, provided reasonable circumstances exist. If you are unsure if you are eligible for a Deferred Final Exam or Deferred Condition, then contact the B.Sc. Academic Counselling Centre. Please submit the completed request form to the B.Sc. Academic Counselling Centre via email (please use only the following email address to submit: firstname.lastname@example.org). You must use your U of G address (@uoguelph.ca) in order for your submission to be accepted. You will receive an Automatic Reply confirming that your email message has been received. In the subject line of your message, please include your full name and Student ID number.
Requests for Deferred Final Exams/Conditions for Winter 20 must be submitted no later than five business days after the missed exam/assignment. For some students, this would mean that the lastest possible deadline for submission would be May 6, 2020 (assuming the Final Exam Period ends no later than April 29th). If for any reason you are unable to meet the five business day deadline, please contact the B.Sc. Academic Counselling Centre immediately to discuss.
All requests will be reviewed by the B.Sc. Academic Review Committee in early/mid May 2020. Once approved by the Academic Review Committee, Deferred Final Exams will be written during the University's official deferred exam period (which is June 8 to 12, 2020). Deferred Conditions will normally be due no later than June 12, 2020 unless other arrangements have been made with the Course Instructor.
** If you have applied to graduate in June 2020, please note that graduation will be delayed unless you can make arrangements directly with the Course Instructor to complete the Deferred Final Exam or Deferred Condition and have it graded before the clearance for graduation deadline (currently this date is May 15, 2020 but subject to change). Please contact your Program Counsellor immediately for questions. **
Many students contact the B.Sc. Academic Counselling Centre asking how they will know if their request for Deferred Privileges has been officially granted. Details are given below regarding how to check in WebAdvisor.
Once grades are released on WebAdvisor, “INC” will initially appear instead of a grade for any course that a final exam/assignment has not been completed. It will remain as "INC" until your request has been reviewed. After the Academic Review Committee has reviewed deferral requests (in mid May), “DEF” will replace “INC” if academic consideration has been granted. If you see the "DEF" posted instead of a numerical grade, your request has been approved.
If you are granted a Deferred Exam, you will also receive an email to your U of G email account - from the Registrar's Office - at least one week prior to the exam period, to confirm and advise you to check WebAdvisor for the day and time of the deferred exam.
The Deferred Exam period is June 8 to 12, 2020.
It is your responsibility to check your deferred exam schedule on WebAdvisor.
If you are granted a Deferred Condition (for example, a deferred final paper or assignment), you will receive an email to your U of G email account from the Registrar’s Office, with instructions to contact your instructor to establish the terms of the deferred condition.
The final deadline to complete a Deferred Condition is June 12, 2020.
Note: If you have any questions or conflicts, please contact your Program Counsellor.
** Please be aware that if you have applied to graduate, and are granted a Deferred Privilege, this will result in your graduation being delayed. **
The Registrar's Office will set the Deferred Exam Schedule with dates and times that the exams will be completed.
If your request for a Deferred Privilege is not approved, the "INC" will be replaced with a final grade calculated using a grade of zero on the Final Exam or Assignment.